Job Summary
An exciting opportunity has arisen to join the surgery Care Group Management Team (CGMT) as our PA. We are a busy, dynamic and enthusiastic team managing surgical services in the surgery care group at UHS.
We are looking for a team player who is flexible and has a can do attitude to work with us in surgery. The role is diverse requiring great communication, interpersonal and organisational skills. You will be proactive and have experience of problem solving independently and in a team. Your days will be varied and as a valued member of our team you will be supporting us with the daily management of surgical services.
The surgery care group includes gastrointestinal, head and neck , max fax, and urology outpatient services, wards and theatres. This role supports the operational, nursing and medical management team in surgery.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. Please talk to us at interview about the flexibility you need, and we will explore what’s possible for the role and service.UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
WHAT YOULL DO
1. To provide a comprehensive personal assistant service
2. Coordinate and streamline administrative processes to ensure consistent and effective administration service is always maintained
3. To organise and prioritise diary appointments
4. To arrange meetings
5. To prepare meeting paperwork, agendas and minute take as required
6. To act as point of contact for CGMT
7. To support with administrative duties including letter writing, report writing and presentations
WHAT WERE LOOKING FOR
1. Experience as a PA
2. Experience of working in a busy, dynamic team
3. Enthusiastic and excellent communication skills
4. Problem solving and proactive approach
5. IT literacy
Person Specification
Qualifications, knowledge and experience
Essential
- Good standard of secondary education with English skills demonstrable to GSCE pass level or equivalent standard
- Knowledge of business and admin policies to level 4 standard (NVQ, apprenticeship, BTEC)
- Experience working as a Personal Assistant or in business administration
- Working as part of a team and independently
Desirable
- Experience within an Acute Trust or other healthcare sector
- Previous experience of working in an extremely busy environment
- Budget holding experience
Skills
Essential
- Prioritisation
- Working under pressure
- Organisational skills
- Advanced keyboard skills
- Taking the initiative
- Time management
- Communication
- Working autonomously
- Problem solving
- Diplomacy
Trust Values
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Closing Date: 16 May 2024
